Exhibitor Portal

Caving 2026
11–13 August 2026 | Mongolia

Exhibitor information

We look forward to helping you make the most of your Caving 2026 sponsorship and exhibition. Here, you will find all the information you will need to prepare for your exhibit at the event. If you have any questions, email us.

Key Contact Details

Australian Centre for Geomechanics

Josephine Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au

Local Printers/Suppliers

XXX
website
Phone:
Email:

Local Freight Companies

Exhibition Company –

Mr
A
Phone: +
Email:

Venue –

M
P
Phone: +
Email:

Key Dates

Key Exhibition Timings*

Timings	10 August	11 August	12 August	13 August
Bump in	TBA
Exhibition opens	TBA (Welcome function***)	TBA	TBA	TBA
Morning break		TBA	TBA	TBA
Lunch		TBA	TBA	TBA
Afternoon break		TBA	TBA	TBA
Exhibition closes		TBA	TBA	TBA**
Bump out				TBA

*Timings are subject to change, please check this page for most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 13 August.
***Pre-registration for the conference will also be available at this time.

Key Deadlines

Date	Requirement
1 July 2026	Delegate bag insert descriptions to ACG for approval (if part of your sponsorship package)
1 July 2026	Register all staff (including complimentary). If event is a sell-out, we cannot guarantee complimentary passes after this date.
TBA	Completed exhibitor requirements order to exhibition company. See Booth information below for more details.
7 August	Exhibitor booth materials delivery. See delivery information section for more details.
10 August	Exhibitor bump in (set up) time TBA.
13 August	Exhibitor bump out (break down) after last afternoon break.

WiFi Access

WiFi details to be advised.

Booth Information

Details TBA

Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths, are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.

Delegate Bag Inserts

If you have a delegate bag insert included in your package, the deadline for delivery of your inserts to the venue is Friday 7 August 2026. Please ensure you have “Caving 2026 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to XXX units. A sample or description of the insert is required by the ACG no later than 1 July 2026.

*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG via events-acg@uwa.edu.au.

Display Materials

All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the hotel. It is the responsibility of the exhibitor to return the area to its original condition.

Electrical

TBA

Venue Deliveries

If you are arranging your own freight transport, please ensure that your consignment is labelled correctly. Please use the delivery label(UPDATE LINK).

Booth materials may be delivered from 7 August 2026.

***TBC All deliveries must come through the loading dock. Exhibitors must work with hotel staff to transport items to the exhibition floor/storage area. Any booth items which are large or unusual may need prior approval from the venue. Please contact ACG.

Storage Conditions

Goods may be delivered on 7 August 2026.
Goods must be collected no later than 24 hours after the event has concluded. Any items stored for longer than this, or are of a larger size may be subject to a storage fee.

Overseas Exhibitors

If you require a longer storage period prior to or post event due to overseas shipping and/or customs clearance, please advise if this is a requirement, and the ACG can liaise with the hotel.

Parking

TBA

Exhibition Floorplan

TBA

Attendee/Exhibitor Registration

Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.

Please register your attendees by 1 July 2026.

Sponsor Terms and Conditions are available here.